File changes in size when I copy to new file

cobbersmom

I am going to make some major changes and backed up my current file to usb. File size there is 271,560kb. When I copy THAT file to new location file size changes to 153,584kb. Using Quicken 2020 Premier subscription version R23.18, Build 27.1.23.18, Windows 10
Why the huge change in file size. I have been Quicken user since mid 1990's. Don't want to screw up anything and loose data. Please help.

NotACPA

A FILE, Copy doesn't copy deleted transactions ... which, when you delete them, are marked as deleted but still take up space in your file.

Sounds like you had a LOT of them.

Ps56k2

you need to clarify which "copy" command you are using...

Did you perform a ... Quicken --> File --> Backup -->
and then ??

- Quicken --> File --> Copy
- Windows --> Copy --> Paste

splasher

There is also Quicken: File->File Operations->Copy

We need to know EXACTLY how you did the copy.

cobbersmom

First I used to back up Quicken-->File-->backup and restore-->backup to my USB. Which is the usual way I back up my quicken file. Then used Quicken-->file-->save a copy as and renamed my file.. Hope this helps

cobbersmom

To further clarify, When I saved a new copy, that was done using the Quicken file that was open on the computer which was the same one I backed up on to my USB. Since it happened much quicker than backing up normally occurs, I went to file explorer to make sure it copied and that is when I noticed the huge file change size. Have not done anything since so I did not screw anything up.

Ps56k2

as mentioned....

Using Quicken....

- File --> Backup --> just takes current file and saves it onto your USB - done -

- File --> Copy --> copies "records" dropping the old deleted entries... saves space -
you might also see any Error messages if there are errors in the records copied.

splasher

ps56k said:

…

- File --> Copy --> copies "records" dropping the old deleted entries... saves space -
…

Clarification:
File->File Operations->Copy does the record level copy
File->Save a copy as makes a Windows copy

There is no File --> Copy

cobbersmom

> @ps56k said:
> as mentioned....Using Quicken....- File --> Backup --> just takes current file and saves it onto your USB - done -
> - File --> Copy --> copies "records" dropping the old deleted entries... saves space -
> you might also see any Error messages if there are errors in the records copied.

Where would I look to see if there were error messages. Really appreciate your help in this...and also like the decrease in file size!

Ps56k2

if the Quicken Copy function didn't create a pop-up Error screen... then no errors -

cobbersmom

Thanks, found file operations and then copied records from there. You all are great. Much appreciate the help