How do I link a downloaded transaction (multiple check deposit) to four new invoices?

Kathyn · January 2020

I'm new to Quicken Home, Business & Rental Property and I'm trying to apply a previously downloaded deposit to four new invoices. When I "Receive Payment" for the invoices, it adds the amounts to the checking account which already has the deposit, so I'm duplicating the deposit. Is there a way to designate the invoices as "Paid" and correct my A/R list without adding the amounts to my checking account?

volvogirl · January 2020

What you need to use is an intermediate holding account. Set up an account and call it something like Checks Received or Undeposited Payments. Then enter the payments into it. Then when you make the deposit to your bank account you transfer the total deposit amount to the new account. That way when you download your bank transactions the deposit will match. Or you should use the holding account if you receive payments in one year (like in Dec) but don't make the deposit until the next year (like Jan.).

You don't run to the bank each time you get a check. So you need a holding account so you can show the income when you received it. Then you wait until you get a bunch of checks to go to the bank.

volvogirl · January 2020

What you need to use is an intermediate holding account. Set up an account and call it something like Checks Received or Undeposited Payments. Then enter the payments into it. Then when you make the deposit to your bank account you transfer the total deposit amount to the new account. That way when you download your bank transactions the deposit will match. Or you should use the holding account if you receive payments in one year (like in Dec) but don't make the deposit until the next year (like Jan.).

You don't run to the bank each time you get a check. So you need a holding account so you can show the income when you received it. Then you wait until you get a bunch of checks to go to the bank.

Bob G · February 2020

yes, and what when you move into the 21st century and don't receive checks, but the money goes straight into your bank account by wire transfer. Sounds like using your approach the "holding account" simply becomes a dumping ground to net out the AR, as any attempt to use the "Receive Payment" button creates a new transaction … there being no way to link to a payment already showing up in your bank account. And, just to add, the way I know that my invoice has been paid is ….. the amount showing up in my bank account.

How do I link a downloaded transaction (multiple check deposit) to four new invoices?

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