Problem with Quicken doubling payments for two divisions of the same company

Ralphr

I work for two different divisions of a company. I must invoice each division separately. Some times the company combines invoices and pays multiple invoices with one payment. In order for Quicken to accept the payment in my bank, I have to add an invoice for the total payment. I need to keep the individual invoices because they contain details of what is being invoiced. In order to get Quicken to show the invoices were paid, I need to enter individual payments for each invoice. The Quicken bank account record that the payment goes into then shows double the amount actually paid. How can I get Quicken to only record the correct amount in the bank and still show that the invoices were paid?

Frankx

Hi @Ralphr,

From what you've said, it seems like you have recorded too many invoices in Quicken because - as you've said: Ralphr said:

In order for Quicken to accept the payment in my bank, I have to add an invoice for the total payment. 

But this is AFTER you have already entered individual invoices for each division.

You should not be adding the additional "invoice for the total payment" to Quicken.  Instead, you should be matching the 2 separate invoices to the bank deposit payment for both of them.  The bottom line is that Quicken allows you to "clear" a deposit by linking it to however many invoices the deposit is for.

To fix this situation, you should delete the duplicate invoices that you've entered and your bank account will balance.

Frankx