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Paying Vendors HBR

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This discussion was created from comments split from: How to Create an Invoice and Connect it to my Checking Account?.

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Arbormast

good afternoon, when you pay a vendor do you need to creat a bill for each vendor before you submit payment to vendor

UKR

Arbormast said:

good afternoon, when you pay a vendor do you need to creat a bill for each vendor before you submit payment to vendor

If you want to keep it simple, you can pay your vendor directly from your checking or credit card account. Just categorize the transaction to one of your Business Expense categories, without first creating a vendor invoice. I'd do this, e.g., for a quick trip to Office Depot to buy office supplies and pay with a credit card.

OTOH, yes, you can create a Vendor Invoice in your Vendor Invoices (Accounts Payable) account. Categorize each line item to an appropriate Business Expense Category. While still in the Vendor Invoices account, to pay the vendor create a New Payment to vendor transaction, select the account to pay this invoice from in the "Withdraw from" field and select which vendor invoices you wish to pay with this transaction. If you paid from your checking account switch to its register and write (or print) the check and mail it.