Creating Invoices and Statements on Quicken Classic Business & Personal

DanielSiegel

For years, I have been using Quicken Premier for PERSONAL and Quickbooks for BUSINESS. I recently upgraded to Quicken Classic Business & Personal (the Windows version, which I use on my Mac via Parallels), and am exploring whether I can replace QuickBooks for the few simple pieces of functionality I actually use.

In short, I generate monthly Invoices for my clients, as well as Statements containing current and past unpaid invoices, and email them separately to my clients. I rely on QuickBooks to manage my A/R (ie, sum of invoices less payments received) automatically, and use this simple calculation to generate current monthly Invoices and Statements.

I created a few phony "customers" on Quicken Classic Business & Personal (QCBP) and generated some Invoices for each customer (with just dates and amounts). QCBP can generate a simple A/R report that shows the correct totals. I assume it would subtract payments received, though I havent yet tested this functionality.

The problem I am finding is that there does not appear to be any way (including Reports) to generate a Statement for a given customer that includes a simple list of each current and past unpaid invoice (with dates and amounts) along with an automated A/R total for that customer (preferably with some formatting flexibility for me to add text - eg, description of services).

I dont do much else with QuickBooks beyond this (other than simple P&L accounting which does seem possible with QCBP).

Does anyone know whether such "Statements" functionality is possible with QCBP?

UKR

The Print Statements feature is a little hard to find …

From the Business tab click Business Actions, Invoices and estimates and then Print statements.

Statements are a rather terse listing of a customer's A/R transactions. Additional information cannot be added to statements.

When working with customer transactions (or vendors), be sure to record all transactions in the A/R (or A/P vendor) account register. Do not record payments received directly into your checking account as transfers to the A/R account. They will not appear correctly and will not automatically mark invoices as paid.
When the H&B feature was developed many years ago, the Internet and online banking had not even been invented yet. Therefore, all transaction activity was supposed to be entered strictly from the A/R account. You get best results if you enter your transactions this way.

If you plan on using statements regularly, consider adding an icon to the Quicken Toolbar for one-click access to the feature.