Status of Deposit Transactions

Bob_Mc

For an expense transaction in my registers, I'm able to right-click and select "Mark as Paid." This moves it from the pending transactions above the green line to an entered transaction below the green line.

There seems to be no corresponding "Mark as Paid" option for a deposit. I have a deposit right now that is above the green line, and nothing I do moves it into the completed transactions below the green line.

What have I got wrong here?

jacobs

You're conflating two different issues.

"Mark as Paid" is used to change a scheduled transaction into a real (posted) transaction in your register. Depending on the way you work with Quicken, marking as paid may or may not mean the scheduled transaction as actually been paid; it just makes it a stand-alone transaction. For instance, I have a scheduled transaction for my electric bill. When I get the bill each month, I want to record the amount and a memo with the amount of electricity I used that month — so I mark it as paid so I can edit the transaction to record that information.

If you have a scheduled deposit, you can do it exactly the same. When you click on the transaction, the command actually changes to "Mark as Deposited". For example, my wife receives a monthly pension payment, and I have it entered in Quicken as a scheduled transaction for the 1st of each month. When the payment is made, I click the scheduled transaction and click "Mark as Deposited".

so now we turn to the green line… Marking something as paid or deposited doesn't change its date, and the date is what's relevant for the green line. The green line represents today; anything in the future shows above the green line.

So if I receive my electric bill today, February 2, and it is scheduled for auto-payment on February 15, when I click the scheduled transaction to "Mark as Paid", it becomes a regular (not gray) transaction, but it remains above the green line because the transaction date is still two weeks in the future.

Some people only mark something as paid or deposited when it has been posted to their bank account. That's fine. In that case, the posted transactions will never appear above the green line because they are posted today or in the past, but not in the future.

In your example, you said you "have a deposit right now that is above the green line, and nothing I do moves it into the completed transactions below the green line." That's because the date on that transaction is in the future; if you want the deposit to be below the green line, you need to edit the date to be today or earlier.