How do add expenses to a Project/Job so I can see the true cost of that particular job?

cljmmc

My husband is an independent contractor in the transportation industry.  He gets paid by the mile plus and fuel.  I know how to invoice the companies.  My question is how do I show any other expenses (not reimbursable) so that I will know the true cost of the job?  For Example, on any particular "job," he might have food, gas for his car, maybe a hotel room, etc. I have added the project/job to each invoice, but that is as far as I have gotten.

mshiggins

From C. D. Bales:
I believe Quicken expects you to create Vendor invoices for your expenses (even if you don't actually receive an invoice for them). Vendor invoices have a place for you to assign the Project/Job. The vendor invoices and their payments will then appear in the Project/Job List.

Use the Add Account process to create an Accounts Payable account (a Vendor Invoice account). Then add Vendor invoices there as you add Customer invoices in your Accounts Receivable account.

NotACPA

Well, my first thought is that such expenses should be recorded OUTSIDE of the invoicing function.

Perhaps, you could record them a a regular Q transaction, but assign them to an appropriate Tax-Related category AND use a TAG that identifies the particular Job.

Then, run a Transactions report, that's filtered for the particular Tag.

mshiggins

From C. D. Bales:
I believe Quicken expects you to create Vendor invoices for your expenses (even if you don't actually receive an invoice for them). Vendor invoices have a place for you to assign the Project/Job. The vendor invoices and their payments will then appear in the Project/Job List.

Use the Add Account process to create an Accounts Payable account (a Vendor Invoice account). Then add Vendor invoices there as you add Customer invoices in your Accounts Receivable account.