Subcategories of Business Expenses not summarized in reports

michaelmangieri

I have added a number of subcategories to the 'Business Expenses' category. I created a category (under 'Business Expenses' named 'Supplies (Business)'. I have then created a subcategory named 'Supplies (Business):Design Files'. I have entered records that use this subcategory. However, when I select the 'Profit and Loss Statement' report from the business reports all I see are records associated with the parent category 'Supplies (Business)' but not the subcategory 'Supplies (Business):Design Files'. What am I doing wrong?

NotACPA

Did you assign each and every one of those business categories, or sub-cats, to a BUSINESS tax line?  Sched C, Sched E and Sched F are all available.

Q can't interpret your cat names ... only the tax lines.

Frankx

Hi @michaelmangieri,

This issue is a weird one (in my view).

In general - non-business categories won't appear in business reports.  That is, Quicken will not include certain "non-business" categories in a Profit and Loss Report (which is a business report) and for some unknown reason the addition of a sub-category (even one that is a sub-category of "Business Expenses") won't be picked up in the P&L report unless you take specific steps to have such a new sub-category treated as a business category. 

To fix this you have to either:

a) assign a Schedule C tax line item to any new sub-category that you create (you can do this in the Category List) and I would suggest you use the tax line "Schedule C:Supplies (Not from COGS)", or

b) for each applicable transaction, you can add a "Business" Tag to the transaction (that you want to be picked-up in the P&L report).

I would suggest option "a)" above since it is a "once and done" solution.

Let me know if you have any additional questions.

NotACPA

Did you assign each and every one of those business categories, or sub-cats, to a BUSINESS tax line?  Sched C, Sched E and Sched F are all available.

Q can't interpret your cat names ... only the tax lines.

Frankx

Hi @michaelmangieri,

This issue is a weird one (in my view).

In general - non-business categories won't appear in business reports.  That is, Quicken will not include certain "non-business" categories in a Profit and Loss Report (which is a business report) and for some unknown reason the addition of a sub-category (even one that is a sub-category of "Business Expenses") won't be picked up in the P&L report unless you take specific steps to have such a new sub-category treated as a business category. 

To fix this you have to either:

a) assign a Schedule C tax line item to any new sub-category that you create (you can do this in the Category List) and I would suggest you use the tax line "Schedule C:Supplies (Not from COGS)", or

b) for each applicable transaction, you can add a "Business" Tag to the transaction (that you want to be picked-up in the P&L report).

I would suggest option "a)" above since it is a "once and done" solution.

Let me know if you have any additional questions.

michaelmangieri

Thanks all who responded. I needed to assign them to Schedule C. I had thought the subcategories would inherit from the parent, but apparently not.

Frankx

@michaelmangieri,

Happy to help.

Frankx