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How can I set a default category for downloaded transactions?

steelslicer

Every week I have at least one downloaded transaction from the same supermarket, and when I first entered it, I made the category "Groceries.". A few months ago, I had to return something and got a refund, so I changed the category on that transaction to "Refund." Now, whenever I download transactions from that store, the are categorized as "Refund", and I have to manually change it to "Groceries", but the next download it is "Refund" again. I actually have a number of regular payees with the same problem, just different categories. I used this for an example.

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Accepted answers

Quicken Francisco

Hello @steelslicer

Thank you for reaching out on the community and telling us about your issue. When it comes to the downloaded categories you should be able to change them by going to Tools -> Memorized payee list. From here you'll be able to see all your payees and see them all listed. Once you find the one you're looking for you can right click and select edit so you're able to change the category to the one you want each time.

Here's also an article regarding memorized payees if you might have a couple of extra questions.

Please let us know if this helps resolve the issue for you.

Thanks,

Quicken Francisco

All comments

Quicken Francisco

Hello @steelslicer

Here's also an article regarding memorized payees if you might have a couple of extra questions.

Please let us know if this helps resolve the issue for you.

Thanks,

Quicken Francisco

splasher

Q-Francisco covered the important part, but a comment about your choice of using a "Refund" category.

Why? Now, your groceries are overstated by the amount of the returned item and you have an amount under "Refund" that you have no idea what it was.

I have always found that returns should be a deposit against the same category as the original purchase, thus reducing the total amount of that category to the actual amount spent less the refund.

I have three suggestions for you:

First, do consider that in your case your returned item was a Grocery item and therefore your refund transaction should still be categorized as "Groceries", right? You bought milk and you returned milk. So I suggest that you change the category of your returned item to "Groceries". That way, you know exactly how much you spent on Groceries. Just a suggestion.

Second, the reason you are seeing "Refund" being auto-populated is that perhaps there is such entry in your "Memorized Payee List" which you can edit accordingly or delete. So go to Tools > Memorized Payee List to find it.

Third, I suspect that your Preferences is setup such that everything new you enter is memorized as new payees. My personal preference is to have control over this action instead of automatic. To change this, go to Edit > Preferences > Data Entry & Quick Fills > and change the check marks in the second section based on your personal preferences. I unchecked "Automatically memorize new payees" in my setup and perhaps you may want to consider that.

Hope these help.

steelslicer

Francisco answered my question exactly.

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