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Does Quicken import credit card transactions and categorize them?

specifically, when abc card imports, and theres 100 transactions. Can you categorize them so going forward, UGI always gets categorized as utilities, shipping fees go into shipping cost category, ect?

Best Answer

  • jacobsjacobs SuperUser, Mac Beta Beta
    Accepted Answer
    In a word, yes. ;)

    In more words: there are several ways this can happen. First, Quicken by default will try to auto-categorize your transactions. sometimes that works well, sometimes not-so-well. If you have categories of your own you've created, this won't work initially (how would Quicken know what category of yours to use?).

    But Quicken has what are called QuickFill Rules for Payees, in which categories (and, optionally, the other fields of a transaction) can be stored an re-used in the future. There are global preferences you can set to do this automatically or not, and a checkbox you can set on any individual transaction to override your general preference in order to tell Quicken whether or not to save a QuickFill Rule. QuickFill Rules can be locked so they aren't changed by future transactions. QuickFill Rules can be created manually as well as automatically from new transactions. So there's a lot of ways to use QuickFill Rules to fit your own preferences for working with Quicken. (Users had lots of different ideas about how QuickFill Rules should work, so the developers eventually added enough preferences and controls that everyone can d it the way they want.) It can take a little time initially setting up/configuring your QuickFill Rules for your frequently-used Payees, bu as you move forward, most transactions should be auto-categorized the way you want.
    Quicken Mac Subscription • Quicken user since 1993

Answers

  • jacobsjacobs SuperUser, Mac Beta Beta
    Accepted Answer
    In a word, yes. ;)

    In more words: there are several ways this can happen. First, Quicken by default will try to auto-categorize your transactions. sometimes that works well, sometimes not-so-well. If you have categories of your own you've created, this won't work initially (how would Quicken know what category of yours to use?).

    But Quicken has what are called QuickFill Rules for Payees, in which categories (and, optionally, the other fields of a transaction) can be stored an re-used in the future. There are global preferences you can set to do this automatically or not, and a checkbox you can set on any individual transaction to override your general preference in order to tell Quicken whether or not to save a QuickFill Rule. QuickFill Rules can be locked so they aren't changed by future transactions. QuickFill Rules can be created manually as well as automatically from new transactions. So there's a lot of ways to use QuickFill Rules to fit your own preferences for working with Quicken. (Users had lots of different ideas about how QuickFill Rules should work, so the developers eventually added enough preferences and controls that everyone can d it the way they want.) It can take a little time initially setting up/configuring your QuickFill Rules for your frequently-used Payees, bu as you move forward, most transactions should be auto-categorized the way you want.
    Quicken Mac Subscription • Quicken user since 1993
  • laurabrehmerlaurabrehmer Member
    thanks, Im working on that as we speak. I also wondered if there was some way to import one years worth of data, instead of the 3 months I got. Wah! I need the whole year to do taxes.
  • jacobsjacobs SuperUser, Mac Beta Beta
    edited January 1
    The transactions you can download are determined by your financial institution, not Quicken. But 90 days is what most banks provide. 

    If your financial institution provides a way to download a QFX file, that can often contain a year's worth of transactions. If you do this and import it into Quicken, you'll like end up with some duplicates you'll need to go through and eliminate. Otherwise, your alternatives are to enter transactions manually for the rest of last year, or to not rely on Quicken for your taxes for the past year, and to use it going forward with a clean 2021.
    Quicken Mac Subscription • Quicken user since 1993
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