Member accounts for Club Dues

Question

Members make voluntary donations to pay expenses. 
 What sort of account structure is best to keep track of how much each member has contributed each month, and the total

Frankx · Accepted Answer

Hi @James Holmes

Which version of Quicken are you currently running? If it is Home & Business (etc.) you could setup a "customer account" for each member.  That would allow you to track each one very easily and the reporting would be very simple.

If you are using a lower version, setting up a Quicken payee for each member would probably be best.

Let me know if you have any followups.

Frankx

UKR · Accepted Answer

How about we try and keep it simple, regardless of Quicken feature level in use ...Each club member has a name. In Quicken that's the Payee Name. Donations are recorded in a Cash or a Checking account, by Payee Name.
The Cash account represents the cash lock box in your office.The Checking account is the Club's checking account at a bank. All dues paid by check are recorded here and deposited in the bank. 
Excess cash is transferred from the Cash account to the Checking account and deposited in the bank.
Reports by Payee Name will tell you who paid how much, e.g., "Itemized Payees" for Transaction summaries and detail information, "Income and Expense by Payee" will show a spreadsheet with columns by month.

James Holmes · Accepted Answer

Thank you all for your excellent recommendation.  I learned several things from your responses.