How do you handle insurance claim payments?

We have had a few different insurance claim payments. How do you handle these scenarios within Quicken? Our *previous* bookkeeper labeled them as "other income". :s

roof replacement ($4k)
totaled vehicle (check given, used to purchase a new one)
totaled vehicle, but we bought the salvaged title
vandalized vehicle (check given, used towards repairs)

I assume I can transfer the ones where a new vehicle was purchased, but we also have instances where the vehicle was totaled and we couldn't find a replacement right away, or where we received $5000 and found a new one for $4000.

Answers

  • NotACPA
    NotACPA SuperUser ✭✭✭✭
    How did you record the amounts that you paid for those repairs?
    I'd record the insurance reimbursements using those same categories.
    Q user since DOS version 5
    Now running Quicken Windows Subscription, Home & Business
    Retired "Certified Information Systems Auditor" & Bank Audit VP
  • Frankx
    Frankx SuperUser ✭✭✭✭✭
    Hi @millerswife,

    Typically, when you receive a payment from an insurance company related to property, you have had a loss of some type.  The payment is "reimbursement" for that loss. So, The concept is that you should "match" - to the extent possible - the insurance reimbursement with the costs incurred to fix or replace the property.

    The reimbursements for the automobile related losses noted above above would usually be posted as follows:
    • totaled vehicle (check given, used to purchase a new one) - post to the automobile "asset" account
    • totaled vehicle, but we bought the salvaged title - post to the automobile "asset" account
    • vandalized vehicle (check given, used towards repairs) - post to same account/category that you used when you posted the repairs payment 
    The "roof replacement" should be posted to the account/category  that you used when you recorded the payment for fixing the roof (or to have the roof replaced).

    Let me know if you have any followups.

    Frankx


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