Way for Quicken to recognize and tag/categorize separate debit card transactions on same account?

James12

Wife and I share a checking account with different debit cards. I'd like to be able to separate her purchases and mine, based on which debit card was used, for better visibility into pur personal spending and budget. Seems like this should be possible but I don't see a way to do it.

Chris_QPW

There isn't, automatically.  First off, there wouldn't be an indication of which card is used in the downloaded information.
Second off, even if this was two different accounts Quicken's renaming and categorization rules are all global.
There is this suggestion that people can vote on for getting it to categorize by account:
https://community.quicken.com/discussion/7854603/memorized-transactions-or-renaming-rules-by-account-2-merged-votes

Now you can always do it manually.  The best way would probably for you to each have a tag (say your name) and for each transaction select the tag for the person that made the purchase.  This will allow you to run reports filtered by tag without having a whole set of separate categories for each of you.

Chris_QPW

There isn't, automatically.  First off, there wouldn't be an indication of which card is used in the downloaded information.
Second off, even if this was two different accounts Quicken's renaming and categorization rules are all global.
There is this suggestion that people can vote on for getting it to categorize by account:
https://community.quicken.com/discussion/7854603/memorized-transactions-or-renaming-rules-by-account-2-merged-votes

Now you can always do it manually.  The best way would probably for you to each have a tag (say your name) and for each transaction select the tag for the person that made the purchase.  This will allow you to run reports filtered by tag without having a whole set of separate categories for each of you.

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Chris_QPW

DocGer said:

Not sure you can separate by tag in budgets, however.

Unfortunately, you can't use tags in the budget view, but you can use them in a budget report.

James12

Thank you. I was afraid of this. Seems like the best solution is to have us use different accounts for personal spending.

I haven't quite dug into the budget system yet, because I wanted to figure this part out first. Before I change our spending habits...

Is it possible to see credit card transactions in the same way as I see checking account transactions, and have them automatically come out of our monthly budget? For example, her credit card removes dollars from the same monthly budget "bucket allowance" as my credit card transactions?

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Chris_QPW

The budget, and pretty much everything else in Quicken works with categories and gets recorded whenever a transaction uses that category.  Credit card accounts work the same way.

Whereas even though Quicken doesn't currently have the ability to automatically categorize by account, having the spending in different accounts does open the possibilities to keep the spending separate.

You can have multiple budgets, and each budget can select different accounts to be in it.  In that way you can separate them.  In the same budget though there won't be an indication of what account that categories came from, at least not until you drill down to look at the transactions.

Likewise, reports can separate things out by the account.

Note that you would be categorizing/budgeting the categories not the really "payment" which is a transfer from the checking account to the credit card account.

For the "budget allowance" question I guess one might be able to budget the transfer to the given credit card account.  I'm not sure if that is going to work or not based on the "sign" (positive or negative) in comparison to the spending.  I have never tested something like that out.

For sure though you could put budget amounts on each category and since you would have two budgets the amounts on the can be different.

James12

Thank you. We'll just start using our CC for personal spending and have those affect the budget then. We'll pay all of the monthly spending each month....so the actual payment to the CC isn't necessarily a concern.

Thanks for your help!