Different business entity where Payee appears the same

System

This discussion was created from comments split from:

Expansion of tag field in transaction views

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nomadintrovert

This might be related, but stores such as Walmart have a different business entity for their gas stations than their retail store, but they show up under the same Payee. If I'm looking at both the Payee and the amount, short of having the retail store amount be $200 and the fuel price being $50, am I better to rename the payee in my register so I can differentiate them? As it is, I already have separate spending categories for Fuel than for Groceries.

Jon

That's what I do with Costco - regular purchases are "Costco" and gas purchases are "Costco Gas". Although with Costco the actual payee name downloaded from the bank is different as well when it's a gas purchase - "COSTCO GAS" vs "COSTCO WHSE" - so that helps.

NotACPA

For my Kroger purchases, I have as payees: Kroger, K-Gas, K-Pharm. And the Kroger payee itself regularly gets split into Groceries, Wine, Household Misc, Sales Tax, etc.

jacobs

@IAmMikeRana Take a look to see if the original Payee name sent by the financial institution might be different between Walmart stores and gas. To do this, click on one of the downloaded transactions from Walmart and do View > Show Inspector. Look near the bottom of the pop-up window for the "Statement Payee" field. This is exactly what comes from the financial institution, before Quicken tries to "clean up" or standardize the name. If the Statement Payees are different, then you can create local Renaming Rules to flow into two different Payees. (If this is the case, post back here and we can walk you through how to create the Renaming Rules.)