Closeout Process

BBouquet
BBouquet Quicken Windows Subscription Member ✭✭
in Product Enhancements

Scenario - 01/31/2022 - 13 Months in the Current File(which in my case is 2021.QDF)
* Use COPY to create a 2021 archive file

Things that would improve this process:

During the COPY process
* Break all links for prior year transactions in the current file(2022)
* This leaves the transactions in the loan accounts and 401k accounts to maintain balances
* It also removes the 2021 linked transactions from the new file in checking and savings accounts

After COPY in the Previous Year File 2021 Archive
* Delete Managed Bill Payments
* Delete All Stock Price History After EOY Date (12/31/2021) so Balances Match

I run 2 reports to help me manually clean all of this up each year so that all of my balances match between last year ending and current year beginning. I have used Quicken since 1989 (34 Years). I did use MS Money for 2 years and they handled this process in the way I am describing, and yes I know they stopped selling MS Money along time ago.

Thank you for your consideration.

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  • Jim_Harman
    Jim_Harman Quicken Windows Subscription SuperUser ✭✭✭✭✭

    Can you explain why you feel the need to make a year end archive or start a new file each year?

    That prevents you from doing multi-year reports, for example, because there is no way to combine two files.

    My Quicken data goes back to 2000, all in one file, and I do not have any performance issues. My data file is currently 194 MB and my main checking account has over 9,500 transactions.

    QWin Premier subscription
  • BBouquet
    BBouquet Quicken Windows Subscription Member ✭✭

    My Quicken data files go back to 1989. Back in that time frame performance was an issue because you did have processor speed and memory capabilities that you have today. So I decided to archive annually. I really do not ever need a multi year report from Quicken, and if I do I can open any previous year and export it to Excel. I do track my utilities (Electricity, Water, Gas) in a spreadsheet with all years present since 1989. You can, or I should say I have combined multiple years in Quicken but the file size does grow.

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