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Need help fixing a Quicken File

cdotyii

A while back I was trying to clean up the categories in Quicken, and somehow messed it up! I has something to do with an income tax category. Now everytime I try to editadd/delete a category Quicken frezzes and shuts down. I have tried Validating and even SUPER Validating and returns no errors, but the file still crashes.

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splasher

I would try doing a file copy (File menu) and see if the issue goes away. The copy will have had all of the online banking features deactivated, so you will need to reestablish One Step Update, but if the issue is cured, it will be a small price to pay.

RalphC

Restore a backup created before you made the erroneous changes.

cdotyii

Not an option! don't have one

UKR

https://community.quicken.com/discussion/comment/20473574#Comment_20473574

I'm sorry to hear that you appear to have neglected creating regular, frequent backups of your Quicken data file.

To avoid this problem in the future, I recommend you review your backup settings in Quicken to ensure that you create a backup every single time you close Quicken. That minimizes the number of lost changes since the last backup, should you have to restore your data file again.

How to properly set up Quicken Backup
How to make Quicken create a backup for you automatically every time you close Quicken
What Quicken backups are available where?

For the sake of this discussion it is assumed that your Quicken data file is located in the Default (and recommended) place: C:\Users\username\Documents\Quicken

For this discussion it is also assumed that your Quicken data file is named, for example, QDATA.QDF

Review the backup settings available in Quicken (under Edit / Preferences / Backup).
In there you will find two types of backup: Automatic and Manual Backup.
Automatic Backup should be enabled and by default goes to a \Backup folder that's part of the folder which contains your current Quicken data file, e.g. \Documents\Quicken\Backup. Set it to create a backup after running Quicken [1] times and to keep [9] (or more, your choice) backup copies.
The file name for Automatic Backup files contains a date and time stamp as part of the file name,
e.g. QDATA-2020-03-22.PM03.45.QDF-backup

To create a Manual Backup copy of your Quicken data file on an external device (USB-hard drive or USB memory stick recommended), put a checkmark at "Manual Backup Reminder" to enable the function and set "Remind me after running Quicken [xx] times" to [1].
Click OK to save the changes.
From now on, when you close Quicken using the red X button, you will get a popup window.
When you get this window for the first time, on some versions click the radio button for "Backup on my computer".
Change the Backup File name's drive letter and path to point to your external device so that it looks something like this: E:\Quicken Backup\QDATA-2020-04-01.QDF-backup
or use the Change button and work your way through the dialog.
Do not change the filename portion! Just overtype the drive letter and choose a backup folder name. If the folder does not exist, it will be created.

Do not store the Manual Backup files in the same folder as the Automatic Backups, or on a different folder of your internal hard drive. Should your computer or your internal hard drive fail you will have lost ALL your backups!
Also choose the option to "Add date to backup file name".

Every day when you run Backup or close Quicken, an additional backup file is created. Without the Add Date option you only have 1 backup copy which is overwritten every day ... and that may prove bad in a problem recovery situation.
Allow this backup to run to save the changes made to your data file.

There is no limit to the number of Manual Backup files that will be stored, except drive capacity. Once in a while you will have to go in and delete some of the oldest backup files, at your discretion, to avoid filling up your USB device.

One can never have enough backups of a Quicken data file. BTDTGTS to prove it!

markus1957

I'm not familiar with your screenshot, it looks nothing like my Category List. Are those Category Groups by any chance? If so, have you tried the manage Groups option to remove the group?

It looks totally hosed. If your entire Category List looks like that, your best case may be ending up with a transaction list with no categories assigned.

Have you looked at a Transaction Report to see what that looks like?

Does Edit>Find/replace still operate for the file? If so, you might try replacing the bad categories with a standard one. Can you change the category from the transaction register? Are all accounts affected or just a few?