Year end closing

robvin · December 21

I can't seem to close prior years so that transactions close as of December 31 and are not carried in the new year. In other words each year stands on its own and do not carry into the next one. Not that it changes the reporting but it would be nice to have reoports for past years in separate folders in Quicken.

Thanks for the help.

Robert

robvin · December 21

Looking forward to the suggestions.

[Edited - Readability]

NotACPA · December 21

Elaborate upon what you mean by "carried over in new year".

For example, if you write a check on 12/31, it's unlikely that it will reach your bank and cash on 12/31 … so it properly should be carried over. The same for late in the year credit card charges. Also any year-end balances in your accounts should carry over into the next year.

And, lastly, in reports, you can easily designate the precise dates that you want included/excluded.

And, reports aren't normally "saved in folders". Because you can create any report for any time period for which you have data … so "saving" your, say 12/24 Year-end Income & Expense" report does nothing but use up disk space since you can re-create that report at any time with about 3 mouse clicks.

SO, it not apparent to me what you're trying to accomplish and what you perceive as the benefit.

volvogirl · December 21

See this post for Year End FAQs

Creating a Year-end Copy At the End of the Calendar Year

Unreconciled transactions and investments transactions won't be cleared out. Most of the users here recommend you just hide the accounts. Just make frequent backups.

You can do a year-end copy but most of us here don't recommend it. It's better to leave all your data and history together in one file and it should not affect performance. Sometime in the future we guarantee you will want to see something and you won't be able to merge them back together. You can run reports for any time period. Just copy your whole file for a backup (which you should be doing regularly anyway) and continue on in your current file. Too many times people ask for help on how to re-merge their data, which can't be done. Also any uncleared checks will then show up in both files. So just continue on. And if you upgrade to a newer version in the future you will have to remember to convert all your old files too.

Or you can do a File - File Operations - File Copy with dates in the future it will do a better job than year-end-copy. The YEC has to try to work around reconciled vs unreconciled transactions and the Copy doesn't.

Chris_QPW · December 21

This isn't an accounting program, there isn't any "closing of the books".

There is a year-end archive, where you can remove past transactions (with the exception of non-reconciled transactions and investment transactions), but it is suggested you don't do that because it breaks up your data file needlessly, and once broken up, it is near impossible to put it back together.

As for folders for reports you can create them if you like, I don't think I would keep a saved report for every year. As @UKR said it easy to pull up a report for any given year with a few clicks.

But if you want to create a folder and put some saved reports in it: Reports → Reports & Graph Center → Manage Saved Reports.

bmciance · December 21

If your main goal is to have year end reports in folders my suggestion would be to just save PDFs of your year end reports in a Windows folder structure. This way they won't be taking up space in your Quicken file but you will have them saved "as they were" at year end.

Chris_QPW · December 21

I see that I misunderstood that the request is for generated reports, not a template for a report.

I would also suggest saving your reports outside of Quicken's data file.

Not only does it bloat your data file, as you have seen the saving of reports or other files in the Quicken data file has a lot to be desired. Note only do they not allow you to save them in a folder structure, it is missing features like searching, deleting more than one at a time, moving them, …

robvin · December 23

Thank you all

Year end closing

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