Evaluating Quicken for Mac Business & Personal
I am considering using my Quicken experience to maintain the simple books for a non-profit organization. I have an existing subscription for Quicken for Mac Classic Deluxe.
What are the steps to evaluate Quicken Mac Business & Personal, to see if meets the needs of the organization? If I purchase a subscription to Business & Personal, use it for a while, then change our mind, would the data file still work when I downgrade the subscription back to Quicken for Mac Classic Deluxe?
Comments
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I have used QWin B&P for several non-profits and homeowner associations.
BUT, you'd need to tell use what features you need before we can really respond.
I'll tell you initially, that Q doesn't support payroll or inventory management. If you have those needs, you should look at Quickbooks.
Q user since February, 1990. DOS Version 4
Now running Quicken Windows Subscription, Business & Personal
Retired "Certified Information Systems Auditor" & Bank Audit VP0 -
If you do decide to downgrade from Business & Personal to Deluxe you can still use the same data file, you just lose access to the extra Business & Personal features. For example, your Business accounts are still there but they are no longer flagged as Business accounts and kept separate from your Personal accounts, they're all grouped together.
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Since you have experience with Quicken Deluxe, you can probably answer what additional functionality you think you need to keep the books for your organization. I kept the books for a small business and for a small non-profit using Quicken Deluxe before the Business version was available. For the non-profit, I used an external database to manage memberships and conference registrations; the invoicing features in Business & Personal might have been enough to avoid external tracking, but probably not.
So it really depends on what types of revenue stream(s) your organization has, and whether Quicken Mac's invoicing functionality is enough for your tracking and reporting needs. Business expenses should be pretty straightforward in Quicken, assuming there's no payroll you'd have to manage completely manually. Do you need to track any inventory? Is there any significant equipment needing depreciation tracking?
You would definitely create a separate Quicken data file for the non-profit. As @Jon said, if you downgrade to Deluxe, your accounts rand transactions remain, but you wouldn't be able to edit or even access invoices.
Quicken Mac Subscription • Quicken user since 19930
