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How to handle a pro bono invoice

geekymerrymermaid

I would like to track pro bono work via an invoice for my records, but there will be no charge for the time so the total for the invoice will be $0. How can I show it as "Paid" when there will be no payments made and they don't appear in the Unpaid Invoices Report? I would prefer not to have to create Credits just to reconcile these Invoices.

I have Quicken Home, Business, and Rental Property 2019 R22.12

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Accepted answers

UKR

The Catch-22 is that a $0.00 invoice is not considered outstanding and therefore one cannot select it when recording a New Customer Payment transaction.

However, if you do the following, you can mark these transactions as paid:

Create Invoice for full amount, e.g., $100.00
Create Credit notice to same customer for $100.00
Create New Customer Payment to same customer for $0.00 and check "Apply existing credits". This will mark the outstanding invoice(s) in the dialog's list at the bottom.
When you save the customer payment transaction it won't appear in the register. It will vanish, but the outstanding invoices and credits for this customer will be marked as paid ("c" appears in the Clr column).

All comments

UKR

Within the invoice you could add a Discount line item, similar to what I described in this discussion:

https://community.quicken.com/discussion/7804545/time-based-invoices-and-how-to-apply-discounts

Just give a 100% discount (-100). That will make for a $0.00 invoice

NotACPA

I was thinking about $0 invoice line items ... but neither my approach, nor UKR's, actually mark the invoice as PAID.

I think that you might have to create a $0 payment to get the invoice PAID.

geekymerrymermaid

Thanks for your input, but as you can see the issue is not creating the $0 invoice, it's trying to mark it "paid". It doesn't allow a $0 payment.

UKR

The Catch-22 is that a $0.00 invoice is not considered outstanding and therefore one cannot select it when recording a New Customer Payment transaction.

However, if you do the following, you can mark these transactions as paid:

Create Invoice for full amount, e.g., $100.00
Create Credit notice to same customer for $100.00
Create New Customer Payment to same customer for $0.00 and check "Apply existing credits". This will mark the outstanding invoice(s) in the dialog's list at the bottom.
When you save the customer payment transaction it won't appear in the register. It will vanish, but the outstanding invoices and credits for this customer will be marked as paid ("c" appears in the Clr column).

geekymerrymermaid

Thanks. I have done it this way in the past, but was hoping for a simpler method.