Two mutual funds similar name with different symbols

Robert Chase

I have two accounts each with a mutual fund of similar name and symbol. I likely mistakenly input them as the same name and symbol. In one account I have DFA International Value Portfolio Institutional Class with symbol DFIVX. In the other portfolio I am supposed to have DFA International Value Portfolio III with symbol DFVIX. They both show up as the same security. When I try to update the security in one of the accounts with the correct name and symbol, it changes the name and symbol in the other account. Can anyone help me out to correct this short of deleting the symbol in one account adding it as a new security? During the update process I have tried both options 1. copy quotes from DFIVX to DFVIX and 2. Delete quotes for DFIVX or vice versa.

Jim_Harman

Securities in Quicken are "global" i.e. if they are actually different securities there need to be separate entries in your Security list even if they are held in different accounts.

One way to handle this would be to create the second security then edit the transactions that refer to the wrong security so that they use the correct one.

To avoid confusion you can pick names that are most meaningful to you, for example "DFA Inst. Int'l Value" for one and "DFA Int'l Value III" for the other.

Are you downloading transactions for these securities, or just quotes? Post back for more instructions if so.

q_lurker

(I am restating things others have already told you.)

a)  You need two separate securities in your security list.  It appears you currently only have the one, but that you have toggled the name and ticker back and forth.  I am not sure which one you have now.  I suggest you set that one with the name and ticker for the real world security with the most transactions.  That way you will have less editing to do.  While you are editing that security, uncheck the box that it is matched to an online security.  The name you give that security does not have to match the real world or broker-generated name.  Make it distinct enough in the first portion of the name to be clear which it is.  The ticker symbol does need to be accurate.

b) Create the second security.  Be sure to give it a distinct name and the accurate ticker.  

c)  Now go to the account that is using (showing) the wrong security in its transaction list.  Click the "Security" header to sort that transaction list by security.  All the improperly referenced securities will then be grouped together.  Edit each transaction to change the name to the proper security for that account.  Make use of the Copy/Paste feature to paste the correct name over the incorrect name.  As each edited transaction is then save, it will re-sort within the transaction list.  When done, each account should reference only the desired security for that account.  

d)  Download transactions or go to the online center and compare portfolios.  You should be able to re-match each of the two real-world securities to your Quicken representation of those securities.  

CAVEAT:  All that is based on you NOT using single mutual fund accounts.  Are you using those?  A tweak to those instructions would then apply.  

GeoffG

Have you tried Edit Security Details? Go to Portfolio view, select each of the affected MFs and select Edit Security Details. Correct the errors and save.

Jim_Harman

Securities in Quicken are "global" i.e. if they are actually different securities there need to be separate entries in your Security list even if they are held in different accounts.

One way to handle this would be to create the second security then edit the transactions that refer to the wrong security so that they use the correct one.

To avoid confusion you can pick names that are most meaningful to you, for example "DFA Inst. Int'l Value" for one and "DFA Int'l Value III" for the other.

Are you downloading transactions for these securities, or just quotes? Post back for more instructions if so.

Robert Chase

When I added the new security, it still globally changed all the others to that new security name and symbol

Ps56k2

- add the correct Security Name to the Security List - to get it created

- next... methodically go thru each line item entry of the transactions,
and change that transaction to the correct security

As aside... how do you like the DFA portfolios offered by investment folks

Jim_Harman

You went to Tools > Security list > Add security and created a security with a different name and ticker from any security that is currently in your file and it altered your existing holdings? That seems odd.

q_lurker

(I am restating things others have already told you.)

a)  You need two separate securities in your security list.  It appears you currently only have the one, but that you have toggled the name and ticker back and forth.  I am not sure which one you have now.  I suggest you set that one with the name and ticker for the real world security with the most transactions.  That way you will have less editing to do.  While you are editing that security, uncheck the box that it is matched to an online security.  The name you give that security does not have to match the real world or broker-generated name.  Make it distinct enough in the first portion of the name to be clear which it is.  The ticker symbol does need to be accurate.

b) Create the second security.  Be sure to give it a distinct name and the accurate ticker.  

c)  Now go to the account that is using (showing) the wrong security in its transaction list.  Click the "Security" header to sort that transaction list by security.  All the improperly referenced securities will then be grouped together.  Edit each transaction to change the name to the proper security for that account.  Make use of the Copy/Paste feature to paste the correct name over the incorrect name.  As each edited transaction is then save, it will re-sort within the transaction list.  When done, each account should reference only the desired security for that account.  

d)  Download transactions or go to the online center and compare portfolios.  You should be able to re-match each of the two real-world securities to your Quicken representation of those securities.  

CAVEAT:  All that is based on you NOT using single mutual fund accounts.  Are you using those?  A tweak to those instructions would then apply.  

Robert Chase

Thanks, I did as you suggested. And then had to go through four years of transactions on one account and assign all transactions that referred to the wrong security and individually assign it to the new security. I'm not certain if there was a way to to this as a group but it worked by doing them individually.

q_lurker

Group edit not possible.  I've found the individual edits can crank out pretty fast once you get into the flow.  Sounds like you are squared away at this point.  Well done.