Year End Copy

LostCanuck

Hi everyone,

I'm thinking about doing a year end copy, but concerned about loosing historical data. I'm using H&B Version R33.7 Canada edition.

A few questions:

1. Will reports like "Net Worth" retain historical value for past years? In my net worth reports, I include checking and credit cards accounts

2. What happens to values from closed accounts in the "Net Worth" report?

3. How do I looking up historical records? Like when or how much I paid for something I bought 6 or 7 years ago. I find this data very useful

Thanks in advance

Cheers,
Randy

Chris_QPW

Since when most people ask this question, they are talking about removing data from their current data file, I will answer this as if you have selected that option.


Note Year-end-copy never removes any investment transactions, so they go unchanged in accounts/reports.

1) The data is gone so you aren't going to see it on reports.
2) Closed accounts aren't treated any differently.  Assuming all the transactions are reconciled and are non-investment accounts the transactions will be removed, but the accounts themselves will remain.
3) You would have open up the Archived File(s) or a backup and run your reports there.

Your concerns are exactly why SuperUsers recommend that you don't use this feature.

LostCanuck

Thanks @Chris_QPW and @Sherlock. I would be ok to lose the transaction data if the reports (i.e. Net Worth) retained the values from that year. I could go back to old files to find the data if I really wanted to find something. At some point files will get too large and some data would need to get purged.

@Chris_QPW last comment ..."Your concerns are exactly why SuperUsers recommend that you don't use this feature" makes the most sense. I will ignore this until I get to the point where the data file becomes too large to manage.

Thanks again for the great feedback.

Sherlock

Whether you will lose historical data depends on whether you change the current Quicken file when you save the year-end archive.

Chris_QPW

Since when most people ask this question, they are talking about removing data from their current data file, I will answer this as if you have selected that option.


Note Year-end-copy never removes any investment transactions, so they go unchanged in accounts/reports.

1) The data is gone so you aren't going to see it on reports.
2) Closed accounts aren't treated any differently.  Assuming all the transactions are reconciled and are non-investment accounts the transactions will be removed, but the accounts themselves will remain.
3) You would have open up the Archived File(s) or a backup and run your reports there.

Your concerns are exactly why SuperUsers recommend that you don't use this feature.

LostCanuck

Thanks @Chris_QPW and @Sherlock. I would be ok to lose the transaction data if the reports (i.e. Net Worth) retained the values from that year. I could go back to old files to find the data if I really wanted to find something. At some point files will get too large and some data would need to get purged.

@Chris_QPW last comment ..."Your concerns are exactly why SuperUsers recommend that you don't use this feature" makes the most sense. I will ignore this until I get to the point where the data file becomes too large to manage.

Thanks again for the great feedback.