HOW DO I FIND DUPLICATE, MANUALLY-ENTERED TRANSACTIONS

jgtibbs
jgtibbs Member ✭✭
I enter all transactions into Quicken Deluxe (1 year subscription 2021) manually, i.e. no downloads from institutions (yep, the old-fashioned way) and am searching for a way to find duplicate transactions. All I have found, so far, only addresses duplicates that occur when transactions are downloaded from banks, etc.
In my case, is there a way to easily find duplicates?

Best Answers

  • Frankx
    Frankx SuperUser ✭✭✭✭✭
    Answer ✓
    Hi @jgtibbs,

    If the transactions are "exact duplicates" (where the data in each field is exact) it is very easy to find them, all you need to do is sort the register (by any field, really) and then scan the register.  If there are some differences (e.g. you manually entered one and downloaded the other - but both "entries" are the same "transaction") then its a little more difficult.

    In that case, I'd suggest that you use the "Filters" at the top of the register and set the first filter (the "date" filter) for a specific time frame like the last month, or 60 days, etc. Then also set the "type" to further narrow down the results.

    After that, it is simply scanning the transactions for identical amounts and deleting the dups.

    To prevent this, I'd suggest that you carefully review the downloaded transactions before accepting them into your registers.  You should also regularly monitor the account balances to make sure they "make sense" and - last but certainly not least - you should reconcile your bank accounts monthly (or at least quarterly).

    Let me know if you have any followups.

    Frankx

                            Quicken Home, Business & Rental Property - Windows 10-Home Version

                                             - - - - Quicken User since 1984 - - - 
      -  If you find this reply helpful, please click "Helpful" (below), so others will know! Thank you.  -

  • Chris_QPW
    Chris_QPW Member ✭✭✭✭
    Answer ✓
    Personally, the way I would find these is by reconciling.
    Signature:
    (I'm always using the latest Quicken Windows Premier subscription version)
    This is my website: http://www.quicknperlwiz.com/
  • NotACPA
    NotACPA SuperUser ✭✭✭✭
    Answer ✓
    Reconciling is the way that I go, also.  Reconciling also finds transactions with incorrect amounts and the inability to reconcile MAY lead to missing/deleted transactions.
    Q user since DOS version 5
    Now running Quicken Windows Subscription, Home & Business
    Retired "Certified Information Systems Auditor" & Bank Audit VP

Answers

  • Frankx
    Frankx SuperUser ✭✭✭✭✭
    Answer ✓
    Hi @jgtibbs,

    If the transactions are "exact duplicates" (where the data in each field is exact) it is very easy to find them, all you need to do is sort the register (by any field, really) and then scan the register.  If there are some differences (e.g. you manually entered one and downloaded the other - but both "entries" are the same "transaction") then its a little more difficult.

    In that case, I'd suggest that you use the "Filters" at the top of the register and set the first filter (the "date" filter) for a specific time frame like the last month, or 60 days, etc. Then also set the "type" to further narrow down the results.

    After that, it is simply scanning the transactions for identical amounts and deleting the dups.

    To prevent this, I'd suggest that you carefully review the downloaded transactions before accepting them into your registers.  You should also regularly monitor the account balances to make sure they "make sense" and - last but certainly not least - you should reconcile your bank accounts monthly (or at least quarterly).

    Let me know if you have any followups.

    Frankx

                            Quicken Home, Business & Rental Property - Windows 10-Home Version

                                             - - - - Quicken User since 1984 - - - 
      -  If you find this reply helpful, please click "Helpful" (below), so others will know! Thank you.  -

  • Chris_QPW
    Chris_QPW Member ✭✭✭✭
    Answer ✓
    Personally, the way I would find these is by reconciling.
    Signature:
    (I'm always using the latest Quicken Windows Premier subscription version)
    This is my website: http://www.quicknperlwiz.com/
  • NotACPA
    NotACPA SuperUser ✭✭✭✭
    Answer ✓
    Reconciling is the way that I go, also.  Reconciling also finds transactions with incorrect amounts and the inability to reconcile MAY lead to missing/deleted transactions.
    Q user since DOS version 5
    Now running Quicken Windows Subscription, Home & Business
    Retired "Certified Information Systems Auditor" & Bank Audit VP
  • jgtibbs
    jgtibbs Member ✭✭
    Thanks. Reconciling looks like the way to go.
This discussion has been closed.