Creating a social club account

jorgegaj · January 2023

I just became the treasurer of a club in my community. It is a small club with about 40 to 50 members. We are a non-profit, have annual membership dues, have a bank account and expenses for meetings, activities, etc.

I need help in setting up Quicken for the club.

Can I find somewhere templates, ideas, recommendations.

Many thanks,

jorge

NotACPA · January 2023

I am, and have been in the past, a non-profit Treasurer.

The 1st thing to do is to create, in Q, all of the accounts that you want to track. This would be things for which you get statements from a financial institution. When creating your checking account, since it's still early in 2023, use the 12/31/22 amount as the "Opening Balance".

Then, create your categories. This would be the things that you receive money for (dues?) or spend money on (newsletters?).

Then start recording your transactions. If you get VERY ambitious, you can start tracking the dues paid by each member and whether they've paid for the current period. Fortunately, I don't have to worry about that since my National organization handles the dues.

volvogirl · January 2023

You might want to check into using TAGS for the members. Then you could sort reports by Tag. For my husband's business I use Tags for each job. Although if you have the Home & Business version it might have a function for that like using Clients or Customers.

Or you would have to set up each member as an Account.

splasher · January 2023

There are no templates, but the VERY FIRST thing you do is File->New Quicken file.

The non-profit should also consider getting its own computer to use Quicken on and its own copy of Quicken so that you don't have issues later on when someone else takes over the treasurer position and they don't use/have Quicken.

jorgegaj · January 2023

Thank you very much for your prompt response. I have already created a New Quicken file.
I was hoping that someone that already is a treasure for a club could give me some tips in how to set up things.

Unfortunately, at this time we cannot afford a computer. Maybe in the near future.

Regards,

jorge

NotACPA · January 2023

I am, and have been in the past, a non-profit Treasurer.

The 1st thing to do is to create, in Q, all of the accounts that you want to track. This would be things for which you get statements from a financial institution. When creating your checking account, since it's still early in 2023, use the 12/31/22 amount as the "Opening Balance".

Then, create your categories. This would be the things that you receive money for (dues?) or spend money on (newsletters?).

Then start recording your transactions. If you get VERY ambitious, you can start tracking the dues paid by each member and whether they've paid for the current period. Fortunately, I don't have to worry about that since my National organization handles the dues.

volvogirl · January 2023

You might want to check into using TAGS for the members. Then you could sort reports by Tag. For my husband's business I use Tags for each job. Although if you have the Home & Business version it might have a function for that like using Clients or Customers.

Or you would have to set up each member as an Account.

jorgegaj · January 2023

Thank you all for your responses. They are very helpful.

jorgegaj · February 2023

I continue to need some assistance and clarifications.
I started to enter the members of our club as Payees. I have added our bank account.
My questions is: Am I going on the right directions? After I deposit the checks and the cash for the dues will I be able to see all these transactions?
Once again, thank you so much for you assistance.

Creating a social club account

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