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Updating For Two Different Account Registrations

Eugene Apicella

Hello: I have Quicken Deluxe that I use for my personal bookkeeping. It is registered to me personally, and is linked to my personal email address.

I also use Quicken for maintaining the accounts for the camera club. It is also Quicken Deluxe, and it is registered to me c/o the camera club -- I use a different email address for the club's data, and it is kept on a different computer.

Whenever I try to update the account information for the camera club, Quicken tries to link it to my personal account data, which I refuse and, therefore, I cannot update electronically any account information for the camera club.

How do I update the account information for the camera club without affecting my personal account information? I thought that using a different email address would solve the problem; but, it hasn't.

Thank you for your help.

N.B. I may have posted this question previously. This time, however, I am being more detailed (IMHO)

in my explanation of the problem.

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Accepted answers

splasher

The Quicken installation has a registration tied to it, that is why when it is tied to your personal Quicken Id (QID), it complains when you open a club data file.

What you need to do is open the club file and then do:

Edit->Preferences->Quicken Id and select "login as different user" with the club's QID.

You will need to reverse this process when you go back to your personal data file and QID.

Boatnmaniac

As clarification to what splasher said: Since you already have unique Quicken data files on two separate computers you will only change your QID 1X for your camera club Quicken program. There is nothing to reverse provided you never share data files between your personal computer and your camera club computer.

splasher

Boatnmaniac said:

As clarification to what splasher said: Since you already have unique Quicken data files on two separate computers you will only change your QID 1X for your camera club Quicken program. There is nothing to reverse provided you never share data files between your personal computer and your camera club computer.

Wrong, wrong, wrong.

I have two Quicken Ids and I just tested this AGAIN.

I start with the program and a data file both tied to User A QID.
I open a data file that was created in a copy of Quicken (different computer) registered to User B QID and try to do something that is online, like a One Step Update.
Quicken will complain that the file's QID is not the same as the program's QID and asks if the program's QID or the file's QID should be changed (see screenshot).

If I select "Sign In", the program's QID is changed and the file is used against the User B QID, just as if I was on the other computer with the User B QID installation of Quicken.
When I go back to using the original User A QID data file, I get the same window as above, but the "A"s and "B"s are reversed.
This will happen VERY time that you bounce back and forth between the two data files.
THIS IS NOT A ONE TIME EVENT.

This has been tested on Quicken for Windows, whether or not it also is true with Quicken for Mac, I can not validate, but I would think the same would be true.

splasher

When you need to work on the club's data file, you will need to change the QID associated with the program.
You can force the program's QID change immediately after opening the file from a different QID by doing:
Edit->Preferences->Quicken Id, the "sign in as a different user" (use club's QID).
When you next open your personal data file, you will need to go thru the process again reverting to your personal QID.

Boatnmaniac

Splasher, my comment was based upon personal experience. 7-8 years ago I took over managing my mother’s finances because of her progressing Alzheimer’s. I cut and pasted her Quicken data file on her computer onto a thumb drive for transfer later to my own laptop. I found out later that evening, after I’d left, she’d forgotten what I’d done and when she couldn’t find her Quicken data file she created a new one and set up her accounts (well, some of them since she couldn’t remember all of them).

The next morning I transferred her original data file from my thumb drive to my laptop and reassigned the ownership it to me and ran OSU. Worked well. Not once since then has Quicken prompted me to do another reassignment of that data file.

Later that day I visited my mother, again, and she insisted that I help her finish setting up the rest of her accounts in that new data file she’d already set up on her computer, which I did. I also helped her update the data file on her computer daily over the next several days. That new data file on her computer was not affected by my reassignment of her original data file on my laptop at all.

My assumption was that Eugene’s situation is very similar to my experience:

Two separate and unique Quicken installations on different computers
Two separate and unique data files on different computers where one of those data files needed to be reassigned

If Eugene’s situation is the same as was mine, there should be no prompting nor need to repeatedly reassign either of those data files after that first reassignment is completed provided those data files remain on their separate computers. That is, unless Quicken has changed something in the last 7-8 years where changes made in one unique data file on one computer will now cause changes to another unique data file on another computer.

splasher

@Eugene Apicella
Evidently you have used one of the files on the other computer, otherwise you would not be getting the message that you are in is post above:
https://community.quicken.com/discussion/comment/20072024/#Comment_20072024

Boatnmaniac

Eugene, another suggestion: If you don't have a lot of old data in your camera club file, you might want to create a new data file with your camera club Quicken QID. You can then export as a QFX file from your current file, save that file and then import it into your new data file. Hopefully you would have little that you would need manually enter into the new data file. Quicken Help has some pretty easy to follow instructions on how to do this. It would require a little work up front but I would think this would eliminate this whole QID issue for you going forward.

splasher

I'm guessing that your current files (personal and club) have the contents you want and are fairly up to date.
What you need to do on each computer is to open the appropriate file and then do the Edit->Preferences->Quicken Id and then "sign in as a different user" (using appropriate QID for that computer) to get each file and Quicken installation associated with correct QID.
Then, in the future, don't cross contaminate the files.

All comments

Boatnmaniac

Do you have two unique Quicken accounts and IDs...one for your personal data file and one for your camera club data file? If you want your personal Quicken account information to not be used with your camera club data file, you need to have two unique Quicken accounts and IDs, one for each data file.

splasher

The Quicken installation has a registration tied to it, that is why when it is tied to your personal Quicken Id (QID), it complains when you open a club data file.

What you need to do is open the club file and then do:

Edit->Preferences->Quicken Id and select "login as different user" with the club's QID.

You will need to reverse this process when you go back to your personal data file and QID.

Boatnmaniac

Eugene Apicella

splasher

Boatnmaniac said:

As clarification to what splasher said: Since you already have unique Quicken data files on two separate computers you will only change your QID 1X for your camera club Quicken program. There is nothing to reverse provided you never share data files between your personal computer and your camera club computer.

Eugene Apicella

OK. I logged into the Quicken account for the camera club. That data is tied to the email address that I'm using for the camera club, not my personal email address. All the account information is related to the camera club. I even used my cell phone number as the contact number, instead of using my home phone number. I still don't understand why, when I get the popup asking if I want to update the information, that it's tied to my personal data and not tied to the camera club's data.

Eugene Apicella

Thank you, EVERYONE, for your help. I'm not trying to start a cyberwar here -- I'm just looking for guidance, and both of you have provided it. Thank you.

splasher

Eugene Apicella

Splasher: Now that I understand how all this works, I'll be better prepared for when the next popup makes its ugly appearance. Thanks.

Boatnmaniac

My assumption was that Eugene’s situation is very similar to my experience:

Two separate and unique Quicken installations on different computers
Two separate and unique data files on different computers where one of those data files needed to be reassigned

splasher

Boatnmaniac said:

… That is, unless Quicken has changed something in the last 7-8 years where changes made in one unique data file on one computer will now cause changes to another unique data file on another computer.

Everything changed with subscription Quicken. Prior to Q2013, there was no Quicken Id and it was added to implement QMobile. With subscription Quicken, there is one QID per license and the software AND the data file have the QID associated with them separately. So, when the QID on them doesn't match, it complains as is shown in my screenshot above. Another indication that they don't match is looking at Edit->Preferences->Quicken Id and seeing that the QID information is not shown.
Also, your use case is different from the OP's use case. They have two Q licenses and therefore two QIDs. They don't want them co-mingled. You had two files with different QIDs and converted the second (your mother's) to your QID and stopped using her QID altogether.

Rocket J Squirrel

Also, each Quicken file has a "Dataset ID" which is created only when you do File > New, is preserved across copies of the file, and cannot be changed. If you do File > File Operations > Copy, the new copy will retain the same Dataset ID as the original. This has allowed some interaction across "unique" files in some edge cases when using web services because they're not unique according to this ID.

Do Edit > Preferences > Cloud Accounts and hold Ctrl or Shift while clicking "Edit cloud account name" and you'll see this ID.

Eugene Apicella

> @Boatnmaniac said:
> Do you have two unique Quicken accounts and IDs...one for your personal data file and one for your camera club data file? If you want your personal Quicken account information to not be used with your camera club data file, you need to have two unique Quicken accounts and IDs, one for each data file.

Yes, there are two different accounts and two different login names (the email addresses are different). Whenever I get the prompt to update the data, and I click on it, I get a second popup telling me that the data belongs to someone else (me), and it asks if I want to sign on as the other person (me) or do I want to reassign ownership of the data file to the new user (camera club). THAT'S when I simply hit "cancel" and I just update the data manually.

Greg_the_Geek

What version of Quicken are you using? Why don't you just reassign ownership to the camera club?

Boatnmaniac

splasher said:

Everything changed with subscription Quicken. Prior to Q2013, there was no Quicken Id and it was added to implement QMobile. With subscription Quicken, there is one QID per license and the software AND the data file have the QID associated with them separately. So, when the QID on them doesn't match, it complains as is shown in my screenshot above. Another indication that they don't match is looking at Edit->Preferences->Quicken Id and seeing that the QID information is not shown.
Also, your use case is different from the OP's use case. They have two Q licenses and therefore two QIDs. They don't want them co-mingled. You had two files with different QIDs and converted the second (your mother's) to your QID and stopped using her QID altogether.

Thanks for explanation. I had no idea that the subscription model would have done this. Too bad. That implementation of QID and how it works might have been necessary for QMobile but it certainly has made it less user friendly for others who don't use QMobile.

BTW, both my mother and I were using Q2011 at the time and we ran both files concurrently for about 6 months without issue on either of our Quickens. I didn't upgrade to Q2013 until after that which could be the reason why we didn't see this issue.

Eugene Apicella

> @Greg_the_Geek said:
> What version of Quicken are you using? Why don't you just reassign ownership to the camera club?

Whatever the latest version is. I don't want to reassign ownership of my personal data to the camera club. I want to maintain separate accounts across the board -- that's why I have the camera club data on a different computer.

splasher

Boatnmaniac

Eugene Apicella

> @splasher said:
> @Eugene Apicella
> Evidently you have used one of the files on the other computer, otherwise you would not be getting the message that you are in is post above:
> https://community.quicken.com/discussion/comment/20072024/#Comment_20072024

When you're right, you're right. I realized that during the back 'n forth in this forum. I deleted the errant data file from my personal laptop. Now I'm just waiting for the next opportunity to do an update to the camera club's data.

Thank you, again, for your guidance -- and your patience.

Eugene Apicella

> @Boatnmaniac said:
> Eugene, another suggestion: If you don't have a lot of old data in your camera club file, you might want to create a new data file with your camera club Quicken QID. You can then export as a QFX file from your current file, save that file and then import it into your new data file. Hopefully you would have little that you would need manually enter into the new data file. Quicken Help has some pretty easy to follow instructions on how to do this. It would require a little work up front but I would think this would eliminate this whole QID issue for you going forward.

That always was my Plan B. I didn't want to waste it if the fix is a simple fix. I guess that Plan B is a simple fix.

Thanks for your help.

UKR

If you deleted a file by mistake ... have you looked in your Recycle Bin? It might still be there.
Also look in the Automatic or Manual Backup folder locations to see if you can restore the file from there. You do have backups, don't you?

https://www.quicken.com/support/how-backup-or-restore-your-quicken-data

splasher

Eugene Apicella

> @UKR said:
> If you deleted a file by mistake ... have you looked in your Recycle Bin? It might still be there.
> Also look in the Automatic or Manual Backup folder locations to see if you can restore the file from there. You do have backups, don't you?https://www.quicken.com/support/how-backup-or-restore-your-quicken-data

> @UKR said:
> If you deleted a file by mistake ... have you looked in your Recycle Bin? It might still be there.
> Also look in the Automatic or Manual Backup folder locations to see if you can restore the file from there. You do have backups, don't you?https://www.quicken.com/support/how-backup-or-restore-your-quicken-data

There was no file deletion. I maintain two different Quicken accounts on two different computers. Whenever I try to do an update on File B, Quicken tells me that the file belongs to another registered user, and asks if I want to reassign the file to me -- I don't. The other user is my camera club, and my personal financial data belongs to me. I don't want the two mingling. I thought that maintaining the data on two different computers would solve the problem; but, it hasn't. I'll have to do what was already suggested, i.e. log in as the camera club, and ensure that the account registration is accurate, and that I didn't screw up anything.