Payee rules

Is there a way to create a rule and then have it apply to entries already in the register? Do new/modified rules only run on future downloads/entries?

Best Answer

  • Boatnmaniac
    Boatnmaniac SuperUser ✭✭✭✭
    edited April 21 Accepted Answer
    Hi @Thanksegon .  Another way to change the Payees for existing transactions that I find to be a little easier to do is as follows.  I also find it a little easier to review all the transactions before actually proceeding to change them.  It's just a matter of personal preference as to which process is better for you.:
    1. Back up your data first in case something goes wrong.
    2. Pull up the Spending report (under Reports > Banking).
    3. Customize the Spending report (upper right Gear icon) to select the time period you want, the categories you want and then on the Payees tab Clear all Payees and then select only the ones you want changed.  Then click OK.
    4. Left click on the 1st transaction in the report to highlight it.
    5. Scroll down to the last transaction in the report and while holding down the Shift key left click on that last transction.  All the transactions that you want to rename the payee for should now be shaded.
    6. Right click anywhere on the shaded transactions and left click on "Rename payee(s)".
    7. Type in or select the Payee name you want the transactions renamed to.
    8. Click on Done and all the highlighted transactions will have their Payees changed to the new Payee name and the registers will be updated accordingly.
    (QW Premier Subscription: R34.15 on Windows 10)

Answers

  • Chris_QPW
    Chris_QPW Member ✭✭✭✭
    The renaming rules (Tools -> Renaming Rules) are only applied when you download transactions.

    To change existing ones use Find and Replace (Edit -> Find/Replace ... Ctrl+H) :

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    (I'm always using the latest Quicken Windows Premier subscription version)
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  • Boatnmaniac
    Boatnmaniac SuperUser ✭✭✭✭
    edited April 21 Accepted Answer
    Hi @Thanksegon .  Another way to change the Payees for existing transactions that I find to be a little easier to do is as follows.  I also find it a little easier to review all the transactions before actually proceeding to change them.  It's just a matter of personal preference as to which process is better for you.:
    1. Back up your data first in case something goes wrong.
    2. Pull up the Spending report (under Reports > Banking).
    3. Customize the Spending report (upper right Gear icon) to select the time period you want, the categories you want and then on the Payees tab Clear all Payees and then select only the ones you want changed.  Then click OK.
    4. Left click on the 1st transaction in the report to highlight it.
    5. Scroll down to the last transaction in the report and while holding down the Shift key left click on that last transction.  All the transactions that you want to rename the payee for should now be shaded.
    6. Right click anywhere on the shaded transactions and left click on "Rename payee(s)".
    7. Type in or select the Payee name you want the transactions renamed to.
    8. Click on Done and all the highlighted transactions will have their Payees changed to the new Payee name and the registers will be updated accordingly.
    (QW Premier Subscription: R34.15 on Windows 10)
  • Thanksegon
    Thanksegon Member
    Thanks very much. Both suggestions were very helpful.
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