Category Cleanup

sjh0006

I'd like to clean up my categories and their subs. If I remove a primary or sub. EFFECTIVE TODAY 1/1/21, will it delete/effect my past assignments for 2020 > 2009?

For example: in 2018, I added a category and subs for my daughter's wedding. And I AIN'T GONNA NEED THAT ANYMORE!!!

smayer97

RickO said:

Glad you found that. Just be aware that it did not change any categories that are used on split lines of split transactions. 

Meanwhile, you can add also your VOTE to Improve Batch Editing to include changing Split transactions.

First, click on the underlined link above to go there, then click the little grey triangle under the VOTE count at the top of page 1 in the blue banner, so your vote will count for THIS feature and increase its visibility to the developers by seeking to have the features you need or desire end up in the latest version (it may take a moment for your vote to register).
(If the triangle is black, your vote has already been counted.)

Your VOTES matter!

John_in_NC

Yes, any category (be in parent or sub) from that list will cause any transaction using it to now be uncategorized. So, don't do that! Change, clean up, rename, but don't simply delete.

If you have one time use categories, then this might be a better case to use Tags (I.e., "Daughter's Wedding 2018" and apply that to every transx (regardless of category) that it applies to. Then, you can quickly pull up everything related to the wedding by searching/repoarting for that tag. Tags make categories 3-D in a sense.

sjh0006

Thanks for your input.

jacobs

@sjh0006  John and RickO have suggested tags, but you may not want these tags you'll never uses again, either. Or you may not want to have to edit all the transactions to add tags, if there are a lot of them. So as a different approach than tagging, the other thing you can do is merge categories out of existence.

You mention having a category and a number of sub-categories for your daughter's wedding. If you don't need that detail and more, you could merge all the sub-categories into one sub-category, then elevate that sub-category to be a main category, and then merge that with the original main category for the wedding -- so you'll end up with just one category and no sub-categories for the wedding.

Then, you can do as RickO suggested and rename it "z-Daughters wedding" to put it at the bottom of your list whenever it won't be visible and bother you. Or if you have some other category you'd be fine merging the wedding expenses into, you could do that.

Some things to know about category merging:

• You can only merge things at the same level. So you can merge two or more sub-categories of one category, but you can't merge a sub-category with a main category.
• You can't merge a sub-category of one category with a sub-category of another category.
• You can move sub-categories out from under their main category by dragging them in the list until you see a line for them above the main category.
• You can merge two or any number of main categories or sub-categories in one operation: select all the ones you want tot merge, click the Merge button, and in the dialog box, be sure to specify which of them you want all the others merged into.
• You can't do any merging with any of Quicken's Required categories or sub-categories.

mjbech

I am a new Quicken user - I just uploaded Wells Fargo QXF file 1/1/20 to 12/31/20 (about 900 entries). Is there a way to globally change a group of payees from one category that Quicken selects to one that matches my accounting categories used as certain business expenses. For example Adobe Creative Cloud and Best Buy (a retail store that sells electronics). picked Electronics and Software Adobe Creative Cloud is in fact software (a monthly subscription). Best Buy purchase could have been an electronic (Nest thermostat for example). I'd like to create two separate categories "Software" and "Home Improvement". Is there a way to sort all the Adobe Creative Cloud transactions and globally change that category to Software in one click? I have a hundreds of line item category changes to make that matches more closely to my tax prep work I do for my accountant. It would be great to search for certain payees and change the category with one click

mjbech

Sorry... I was able to find the way to do this.. search Payee, select all then go to file Get Info... Thanks Mike

Chris_QPW

jacobs said:

Some things to know about category merging:

• You can only merge things at the same level. So you can merge two or more sub-categories of one category, but you can't merge a sub-category with a main category.
• You can't merge a sub-category of one category with a sub-category of another category.
• You can move sub-categories out from under their main category by dragging them in the list until you see a line for them above the main category.
• You can merge two or any number of main categories or sub-categories in one operation: select all the ones you want tot merge, click the Merge button, and in the dialog box, be sure to specify which of them you want all the others merged into.
• You can't do any merging with any of Quicken's Required categories or sub-categories.

Interesting restrictions.  In Quicken Windows none of this applies except that you can't merge with any of the Quicken Required/built-in categories.

smayer97

RickO said:

Glad you found that. Just be aware that it did not change any categories that are used on split lines of split transactions. 

Meanwhile, you can add also your VOTE to Improve Batch Editing to include changing Split transactions.

First, click on the underlined link above to go there, then click the little grey triangle under the VOTE count at the top of page 1 in the blue banner, so your vote will count for THIS feature and increase its visibility to the developers by seeking to have the features you need or desire end up in the latest version (it may take a moment for your vote to register).
(If the triangle is black, your vote has already been counted.)

Your VOTES matter!

jacobs

Chris_QPW said:

Interesting restrictions.  In Quicken Windows none of this applies except that you can't merge with any of the Quicken Required/built-in categories.

None of those restrictions are actually problematic. It's easy to make a subcategory a main category, move a subcategory from one category to another, or otherwise move things around as needed to merge whatever you want.

The one restriction that irks me is that you can't merge a category into a Quicken required category (most of which are tied to tax schedules). I certainly understand why you can't delete any required category, or merge any required categories out of existence. But it would be helpful to allow users merge other categories into the required categories. For instance, Quicken 2007 uses a set of investment categories that were denoted with bullets: "•Div Income", "•Long Cap Gain", etc. It would be helpful to merge those into the current Quicken categories for these actions -- but we can't, so we're stuck keeping both the old and the new categories. And I can't figure out any reason for that restriction.