payee limitation in reports?

av8r6
av8r6 Member ✭✭
Not sure what's going on here. I get this warning when running a report on a large data file:

Note: Do to the size of the data file, not all payees are available in the 'Select Payees' list. You may also use 'Payee Contains' for filtering.

Makes reports pretty useless for me. I'm just trying to run a report on one payee over a 20 year period. I just need a total dollar amount spent on one payee, very simple.
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Best Answer

  • Jim_Harman
    Jim_Harman SuperUser ✭✭✭✭✭
    Accepted Answer
    There is a limited number of payees in the dropdown list on the left side of the Payees customization tab. 

    Did you try entering the payee name in the Payee contains box on the right side of the tab?
    QWin Premier subscription

Answers

  • Jim_Harman
    Jim_Harman SuperUser ✭✭✭✭✭
    Accepted Answer
    There is a limited number of payees in the dropdown list on the left side of the Payees customization tab. 

    Did you try entering the payee name in the Payee contains box on the right side of the tab?
    QWin Premier subscription
  • UKR
    UKR SuperUser ✭✭✭✭✭
    May I ask how many distinct payees you have in your data file?
    Are you running a mail order business with thousands of individual customers?
    Or is your list of Payees bloated because you have many spelling variations of the same name, e.g., McDonalds, "Mc Donalds", MacDonalds, etc. or "POS TRANS 070119 STARBU", "POS TRANS 070219 STARBU", "POS TRANS 070319 STARBU" for each of your daily trips to Starbucks
    Just trying to figure out if we need to talk to the programmers or if a little housekeeping would be advisable.

  • av8r6
    av8r6 Member ✭✭
    > @Jim_Harman said:

    > Did you try entering the payee name in the Payee contains box on the right side of the tab?

    Thanks Jim, that did it! Not sure why they limit the size of the payee list, but, entering the payee name in the Payee contains box did the trick.

    Paul
  • Jim_Harman
    Jim_Harman SuperUser ✭✭✭✭✭
    edited May 27
    I think the limitation is the number of items that can be in the dropdown control. I think it is 2,000 of so, and it draws from all the payees you have ever used.

    People who have run into this limitation often do some housekeeping on their payees, for example renaming Starbucks #12345, Starbu HartfordCT, etc to Starbucks.

    Enabling Quicken's automatic renaming for downloaded transactions and/or making your own renaming rules is a big help in reducing clutter in the payees going forward.
    QWin Premier subscription
  • av8r6
    av8r6 Member ✭✭
    edited May 27
    > @Jim_Harman said:
    > I think the limitation is the number of items that can be in the dropdown control. I think it is 2,000 of so, and it draws from all the payees you have ever used.
    >
    > People who have run into this limitation often do some housekeeping on their payees, for example renaming Starbucks #12345, Starbu HartfordCT, etc to Starbucks.
    >
    > Enabling Quicken's automatic renaming for downloaded transactions and/or making your own renaming rules is a big help in reducing clutter in the payees going forward.

    Great ideas. In the one payee report that I was running, there were 7 different spellings of the one payee I was interested in. I went into find/replace and gave them all one spelling. Thanks for the help Jim!

    Paul
  • Jim_Harman
    Jim_Harman SuperUser ✭✭✭✭✭
    Please be sure to back up your data before making any bulk changes.

    I should have mentioned that maintaining a clean list of memorized payees also helps to reduce the clutter.
    QWin Premier subscription
  • CorkTheElder
    CorkTheElder Member
    The generic selection also fails to work if the payee fails to appear in the dropdown list. A very similar error can be had when using using category selection. The missing payee/category is not necessarily at the end of the list but appear to be interspersed.
  • UKR
    UKR SuperUser ✭✭✭✭✭
    The generic selection also fails to work if the payee fails to appear in the dropdown list. A very similar error can be had when using using category selection. The missing payee/category is not necessarily at the end of the list but appear to be interspersed.

    If you consider this a problem that needs looking into, please start your own new separate question or discussion and give us as much details as you can. Include image snapshots showing what you're searching for and the results. Also please include these details:
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